Documents, Witness Statements, and Hearing Briefs

Documents to be exchanged before the hearing

After providing disclosure, the College must, within 60 days, give the registrant a list of all documents it may use at the hearing, a list of witnesses, and a summary of each witness’s expected testimony. In turn, the registrant must, within 120 days of receiving disclosure, provide the College with a list of all documents they may use, copies of any documents not already disclosed, a list of witnesses, and summaries of their evidence. 

At least seven days before the hearing, both parties must exchange hearing briefs and file them with the Tribunal. These briefs must include all documents the party intends to use at the hearing, along with their witness list. The Tribunal may not allow documents or witness evidence if they were not disclosed or filed in accordance with the Rules or a Tribunal order. It is important to note that hearing briefs are not evidence and do not form part of the public record. If you want to use these documents to support your case, they must be marked as an exhibit. Details on using documents as evidence can be found in Understanding Evidence.